Employment reference and certificate
Full reference or simple certificate, in line with Swiss practice, in three languages, from the role and duties. No ambiguous coded phrases.
Module · Human resources
The HR of a Swiss SME, without an HR department.
An employment reference follows precise conventions, a holiday balance is calculated to the day, and the Employment Act requires hours to be recorded. Clairdex does these three things correctly, and explains why.
An employee is leaving after 6 years. She asks for a full reference. What must I write?
The reference must be complete, truthful and benevolent: nature and duration of the employment, quality of work and conduct. It may not omit an important fact, but nothing should unnecessarily harm her professional future. I propose a five-part reference based on her role and duties.
- Art. 330a COEmployment reference, content and certificate
- BGE 136 III 510Duty of truth and benevolence
Draft the employment reference
Describe the role and duties…
Who it is forSME managers and HR officers, fiduciaries running payroll for their clients, recruitment firms.
What the module covers
The HR tasks that come back every month.
Holidays and public holidays
Pro rata holiday balance, carry-over, payment on departure, the canton's public holidays. The calculation is shown, not just the result.
Working time records
Simple or simplified recording, overtime and excess hours, rest and breaks. Compliant with the Employment Act and its ordinance.
Contracts and amendments
Hiring, change of workload, raise, remote work, end of employment: the right document, generated from the employee's file.
Absences and protection
Illness, accident, maternity and paternity, military service: protection periods against dismissal and salary continuation under the customary scales.
Staff regulations
Complete, readable regulations aligned with your contracts, in three languages, with the internal harassment procedure.
Examples
Three HR questions, three sourced answers.
Is an 80% employee entitled to 4 weeks of holiday?
Yes. The holiday entitlement is four weeks regardless of the workload; what changes is the number of working days they represent. At 80% over four days a week, four weeks equal sixteen working days.
Art. 329a CO
Must I pay overtime?
Overtime beyond the contractual hours is compensated by time off of equal length if the employee agrees, otherwise paid with a 25% supplement, unless agreed otherwise in writing. Excess hours beyond the statutory maximum follow the rules of the Employment Act.
Art. 321c CO and Art. 12-13 EmpA
How long does protection last after an accident?
Thirty days during the first year of service, ninety days from the second to the fifth year, one hundred and eighty days from the sixth year. Notice given during that period is void.
Art. 336c para. 1 let. b CO
Up to date
What Clairdex checks for you.
- Recording of hours
The obligation applies to all employees subject to the Employment Act. A waiver is only possible under strict conditions and within a collective agreement.
- Notice and protection periods
Calculated from the start date, with the protection periods for illness, accident, pregnancy and service.
- Reference without coded phrases
A reference must be understandable without a decoder. Clairdex writes what is true, in plain language, in the form Swiss recruiters expect, and the termination file contains it. A doubt on a specific case? Ask the question, answer within one business day.
- The canton's public holidays
Public holidays differ from one canton to another. Statements use your canton's calendar, not a national list.
Order
HR files, per item.
Prices excluding VAT, delivery by e-mail, two rounds of corrections included.
390CHFexcl. VAT
Tailored employment contract
Drafted under the Code of Obligations and your industry's collective agreement, ready to sign.
- Ten-minute questionnaire, then drafting by the team
- Probation, notice periods, holidays, overtime, non-compete, remote work
- Reference to the collective agreement applicable to your industry
- Explanation of each clause and its risk
490CHFexcl. VAT
Complete termination file
A wrongly dated dismissal is void. We calculate, we draft, we list what must be handed over.
- Check of notice periods and protection periods (illness, accident, pregnancy, service)
- End date of employment calculated and justified
- Termination letter in Word and PDF
- Employment reference drafted under article 330a CO
890CHFexcl. VAT
Staff regulations
Working hours, time recording, absences, data, IT tools, harassment: complete, readable regulations.
- Aligned with your employment contracts and your collective agreement
- Internal harassment procedure
- Chapter on data protection and use of IT tools
- Three languages included
What every price includes
Seven written guarantees, and a year of follow-up advice.
Our prices are higher than a document forwarder's. Here is exactly what they buy, and what we refund if we fail to deliver it. Full detail on the Guarantees page.
12 months of follow-up advice
Any question about the document delivered, for twelve months, answered in writing within two business days. As many questions as needed, free of charge.
Legal updates free for 12 months
If a law affecting your document changes within the year, we tell you and update the document free of charge.
Deadline guaranteed or refunded
The deadline stated on every service. If we miss it through our own fault, you are refunded and we still deliver.
Refusal by an office refunded
If an office refuses the request, full refund, official fee included. We check admissibility before filing.
FAQ
Questions about the HR module
Does Clairdex produce payslips?
No. Salary and social contribution calculations stay in your payroll software or with your fiduciary. Clairdex prepares everything around it: contracts, references, holiday and time statements, regulations, letters.
Is the employment reference written by an AI?
It is drafted from your answers on the role, duties, quality of work and conduct, in the structure and tone expected in Switzerland. You review and adjust every sentence. The duty of truth and benevolence is explained before drafting.
Can my fiduciary use it for several clients?
Yes, with the Cabinet plan: a separate file per client, documents under the firm's brand and an export per file.
Go further
The modules that go with it
Employment contract
Drafted under the CO and your collective agreement
DiscoverDismissal file
Notice calculated, letter drafted, documents listed
DiscoverStaff regulations
Hours, absences, data, harassment
DiscoverLegal questions
Sourced answers on Swiss law
DiscoverContracts and documents
Employment contract, lease, terms, articles
DiscoverCompliant website
Legal notice, terms, FADP, cookies
DiscoverA question before ordering?
Write to us, a person replies.
You hesitate between two documents, your case is unusual, you want a quote for a volume: say it here. Personal reply within two business days.
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- No commitment
- Your data stays in Switzerland